Views

Views of common entities can be accessed easily on the sitemap. Selecting any entity on the sitemap will open that entity's Main Grid. All views can be filtered and sorted according to your needs.

There are also views of relevant records configured on individual forms throughout the system. Views on forms are known as subgrids. Subgrids generally offer multiple views (e.g., 'Upcoming Encounters' and 'All Encounters'). You can switch between views using the View Selector.

Create a View

To create a view that suits your needs, open an existing view. You can add to and edit the existing view until it displays the information you are looking for.

Update Columns

1. Click the 'Edit Columns' on the right-hand side of the page

   

2. To add additional Columns to the view, click 'Add Columns' on the pop out form.

   

3. Select the columns you'd like to add.

   

4. Click apply

   

Filter Rows

1. Click on the row heading you'd like to filter and click 'Filter by'

   

2. Select operator (e.g., "Contains") and condition (e.g., "John Doe")

   

When filtering record names, 'Contains' is the best way to filter by a specific contact.

Save a View

To save a view for regular access:

1. Select the drop down with the current view name

   

2. Select 'Save as New View'

   

3. Save

   

Advanced Find

When there is no existing view for the entity you'd like to search, you can configure a view using Advanced Find.

1. In the search bar on top pane select 'Search for rows in table using advanced filters'

   

2. Select the entity that you would like to access

   

3. Use the filtering options to filter the view according to your needs.

   

Export to Excel

After configuring filters and columns so the view suits your needs, you can export the view as a report:

• Click 'Export to Excel' to download the report

  

Bulk Edit Records

Bulk edits can be made on any view.

1. Filter the view to records that need updating:

   • Click 'Edit Filters' on the right hand side of the view

     

   • Update the filters as needed.

     

2. Click the edit icon on command bar to make a bulk edit on selected records

   

3. Update the records as necessary.

   

Record Set Navigation

You can easily navigate from record to record in a view with the record set navigator.

1. Select a record from a view to open it.

2. Click the list icon (record set navigation).

   

3. Jump between records on the list to switch back and forth between records in your view.

   

Charts

Views can also be viewed visually as Charts.

1. Click 'Show Chart' on the ribbon above a Main Grid.

   

2. Switch between views to see other charts for this entity.